How to set up email in Outlook 2003

This tuto­r­ial shows you how to set up Microsoft Out­look 2003 to work with your e-mail account. This tuto­r­ial focuses on set­ting up Microsoft Out­look 2003, but these set­tings are sim­i­lar in other ver­sions of Microsoft Out­look. You can set up pre­vi­ous ver­sions of Microsoft Out­look by using the set­tings in this tutorial.

To Set Up Your E-mail Account in Microsoft Outlook

1. In Microsoft Out­look, from the E-mail Accounts menu, select Tools.


2. On the E-mail Accounts wiz­ard win­dow, select Add a new e-mail account, and then click Next.


3. For your server type, select POP3, and then click Next.


4. On the Inter­net E-mail Set­tings (POP3/IMAP) win­dow, enter your infor­ma­tion as follows:

Your Name
Your first and last name.

E-mail Address
Your email address.

User Name
Your email address, again.

Your email account pass­word that has been pro­vided to you.

Incom­ing mail server (POP3)
POP, If your domain name is, your pop would be Replace “your­do­main­name” with your actual domain name.

Out­go­ing mail server (SMTP)
Your SMTP works  best if you use the one that has been pro­vided to you by your Inter­net Ser­vice Provider.

Here are some com­mon ones:

If yours isn’t one of the above, please go read “What is my SMPT” for a list of com­mon smtps.

Click More Set­tings.


5. On the Inter­net E-mail Set­tings win­dow, go to the Out­go­ing Server tab.

Your ISP (Com­cast, Bell­south, AT&T) may require you to have authen­ti­ca­tion. They really like for you to use their smtp and not the one asso­ci­ated with your cus­tom domain name. You can try send­ing mail with­out it. If you get an error, you prob­a­bly need to authen­ti­cate your SMTP.

Select My out­go­ing server (SMTP) requires authen­ti­ca­tion. The user name and pass­word are the ones asso­ci­ated with your ISP account ( or This is not the user and pass­word asso­ci­ated with a domain I set up for you.


6. Click OK.

7. Click Next.


8. Click Finish.


4 Responses to How to set up email in Outlook 2003

  1. Tim says:

    Instruc­tions sucked. Didn’t work!

  2. Lena says:

    It’s this kind of grate­ful atti­tude that makes me really want to help and trou­bleshoot your issues.

  3. Ed says:

    Hi Lena,

    Sorry that the other per­son had such a bad attitude.

    Ques­tion: I’m want­ing to run (again) Out­look 2003 as my main source for orga­niz­ing e-mails, cal­en­der . . etc.… . For the last 6–8 months I’ve switched back to using for orga­niz­ing because I had a few com­puter crashes and lost mail that didn’t get backed up to a .pst.

    In the mean­time I now use Desk­top as my main cpu and a net­book for going out­side of the office.
    Instead of hav­ing Out­look down­load all of the e-mail(s) from Bell­south and me not hav­ing access with my net­book — is it pos­si­ble to con­fig­ure Out­look so that it will only pull a “copy” of the e-mail to Out­look and keep it up on their server so I’m able to access it with my net­book or a “pub­lic” com­puter… Just try­ing to cover all bases.

    Thanks in advance for any help you can give.


    • Lena says:

      Hi Ed!

      Yes! This is an easy one. All you have to do is find the area of your set­tings that tell Out­look how long to leave items on the server. I believe the default is to delete them imme­di­ately. So, only have them delete after a week or two (what­ever works for you). I do this some­times when I travel and it works great. The only down­side is you end up with copies of your email in two places.

      An alter­na­tive is to see if your host sup­ports imap con­nec­tions (not pop). Then when you look at your inbox (from what­ever device) you are actu­ally look­ing at the server. You don’t actu­ally down­load any­thing to your com­puter. When you send, you are send­ing from the server. It looks like every­thing is synced, but really you are work­ing directly off the server.

      Make sense?


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